Why & When To Outsource

Do You Know the #1 Issue that Prevents Companies Growth and Reduces Productivity and Profitability?

It’s a lack of robust systems & processes in sales, marketing, operations, personnel, infrastructure, back office admin & technology

This creates barriers to growth and results in friction between the EXTERNAL desire to grow and the INTERNAL inability of the operational infrastructure to handle it.

In order to enjoy sustainable, scalable growth and profitability, it’s imperative to eliminate those barriers to growth by having systems, processes and infrastructure in place to easily handle the growth with no resistance.

But what if you and your team are already so maxed out that you don’t have the bandwidth to do it? Or if no one in your organization really knows how? Or if you don’t have the budget or need for a full time person to handle it?

That’s Where An Outsourced COO Comes In

You can have an experienced operations executive support your company from 2 hours to 40 hours a week.

By utilizing this type of executive leadership part-time, you can keep your business on track while keeping costs down.

An Outsourced COO Is For You If:

  • Your business is not yet at the stage for a full-time, permanent COO.
  • You know your operations and infrastructure are holding back your growth.
  • Budget limitations are holding you back from hiring experienced world class talent.
  • You want access to the same expertise, analysis, judgment and insight. that is available to big companies with big budgets and resources… at an affordable investment that won’t break the bank.
  • You want high level experience without the full-time COO level salary and benefits burden!

When You May Need An Outsourced COO:

  • Part-Time C-Level needs:  Companies can quickly get a strong operational focus at a senior level part time.
    • An experienced, full-time COO in a major city could cost you between $15k -$30K+ a month.
    • Most growing companies don’t have that kind of budget, but still have the need for operational focus, infrastructure, accountability and discipline.
    • An Outsourced COO provides the access to experience that you couldn’t otherwise afford.
  • Interim needs:
    • We help established companies fill the “GAP” when between operations executives while you’re looking for a permanent hire.
    • Don’t know what you need or even have time to find the right person for the job?
    • No problem, we can work with you to hire, train and manage the right person until they’re up to speed.
  • “Test” a New Role needs.
    • Maybe you want to “test drive”’ a COO role in your organization.
    • A part-time Outsourced COO lets you test drive the role and the person so you can see first-hand if this position is the right fit for your business.
  • Project needs:
    • Do you have a major initiative that needs an executive level oversight but your existing management team doesn’t have any capacity to lead it?
    • Don’t leave your important projects to chance.
    • We can help lead the project team, manage vendor and client relationships, and integrate with your executives to keep your project and your business moving forward.
  • One-Time Problem needs:
    • Many companies face “one-time” issues that are extremely important and require executive-level leadership, but once that issues is resolved, you do not need an ongoing full-time position.
    • An Outsourced COO provides you that executive level experience for a period of time to get things in order and then have your existing team take over the ongoing after the one-time problem has been addressed.

Why You May Need An Outsourced COO:

  • Limited Time & Bandwidth To Get Urgent &/Or Important Project(s) Done On Time, In Spec, & At Or Under Budget
  • Leverage Time
  • Bridge Gaps in Operations with Team, Technology & Finance/Accounting
  • Unparalleled Experience
  • Value & Flexibility
  • Maximize Limited Resources
  • Avoid Talent Gap
  • Tailored Expertise
  • Trust, Candor, Independence & Unbiased Trusted Advisor
  • Leadership, Training, Guidance & Direction for Team
  • World Class Systems & Processes
  • It’s Time To Get To The Next Business Stage & Phase (See Below)

Let Us Be Your Trusted Advisor, Partner, &
Extension Of Your Executive Team

Let’s discuss if an Outsourced COO is right for you.

Apply below for a complimentary assessment and consultation to identify the most strategic thing you can do to have a breakthrough to leverage your time, knowledge and resources in your organization:


What Stage is Your Business?

We believe “Size Matters Less than Stage.” We help growing companies so it’s more about your “business stage” than your annual revenue.

We tend to help businesses that are at the ADOLESCENCE stage.

So, what Stage is Your Business?


Source: Adizes Corporate Lifecycle


The 10 Stages of the Life Cycle of a Business


This is the beginning stage of your business. Most people at this stage work to meet their own needs and have a job, not a business.
To succeed, you need to think of the needs of the business as different from your own needs.


In this stage of business you enter a race for survival. You need to hire a person to handle the increased workload that has resulted from the successful birth of your business.

Serious problems at this stage are knowing the difference between Revenue and Profits and you focus entirely on production. Cash flow is a challenge.


You have now begun to build your own management team but you still maintain absolute control (your team works together but still relies on you for all core decisions).
Cash flow is still a concern, but you’re making significant progress, the business now can walk and talk, so now there are others who can make decisions and create problems.


(this is the Stage of Business we tend to work with the most)

You have started to develop a professional team to manage the business. Growth is your primary focus and innovation in products, services, and sometimes multiple offerings that may not relate to each other.

Problems at this stage are the lack of systems, lack of fundamental understanding of the downside of decisions, and over-confidence in making decisions that can ultimately kill or damage the business.


Better understanding of the future and making more educated and committed choices. Here you see a rebirth of identity, where you begin to settle down and get serious.
The focus is on what not to do, control, measurement and systems, and most importantly, on increasing Profits versus Revenues.

Physiological difficulties for the founder and creators in the organization because the business is now going into a controlled measurement mode and the entrepreneur’s nature to create new things can throw the organization back into the adolescence stage or destroy it.


The business is no longer run by the wishes of one person: it’s led by a message, values, and a reason for being. The organization knows who they are, who they are not, and what they will do in the future.

Goals at this stage are to increase Revenues and Profits and to create an organization that has a vision it brings to the world.

Problems during this stage are around costs not being managed well and systems & people begin to lower their intensity.


To rejuvenate and create innovation to meet customers needs in new ways. The focus is on innovation including internal systems and controls.

Often in this stage the management team needs a refresh, new creativity and if possible, re-engagement of the founder/visionary/owner.

Problems here are around the people: some of the original team may have aged and be at a different life stage and not have the same level of commitment to the vision or the business. The owner/visionary or original stake-holder may have left the business.


If you are not transforming your business, the breakdown of your business will start to accelerate.

Problems in this stage are a mix of everything: people problems, processes, and customer problems. Entropy is in full swing. Blame and covering your tracks are becoming the norm.


The organization should be dead but is kept alive artificially through subsidization or nationalization. The only things keeping you alive are the systems, rules, policies and procedures.


With no vision anymore and no people to support it, your business unravels and dies.

So, if you want to get to (or back to) the PRIME stage of business, let’s discuss if an Outsourced COO is right for you.

Apply below for a complimentary assessment and consultation to identify the most strategic thing you can do to have a breakthrough to leverage your time, knowledge and resources in your organization: